Microsoft Word Mac Find And Highlight
Jun 05, 2017 How to highlight duplicate sentences in a document in Microsoft word. Microsoft word tutorial. How to Find & Highlight Duplicate Sentences in MS Word at once - Duration.
- Hi, For the last couple of days, the word app on my mac won't open. It bounces after clicking in the icon and then nothing happens. I have to force the app to shut down. All the other office apps are working fine. I downloaded the latest version of Mac OS. What should I do to fix this?
- Notes: To quickly find a shortcut in this article, you can use Search. Press Ctrl+F, and then type your search words. If an action that you use often does not have a shortcut key, you can record a macro to create one. If you are using Microsoft Word Starter, be aware that not all the features listed for Word are supported in Word Starter.
- Mar 19, 2020 How can I create additional colors for MS Word's Highlight Feature? Of the dozen that exist, too many are too dark to be used and don't match the colors in the choices. Short of new, less saturated colors, is there some way to tweek the ones there to lighten them up?
1. Frequently Used Shortcuts | |
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⌘+Z or Ctrl+Z | Undo the last action |
⌘+X or Ctrl+X | Cut selected text or graphics |
⌘+C or Ctrl+C | Copy selected text or graphics to the Clipboard |
⌘+V or Ctrl+V | Paste the Clipboard contents |
Option+⌘+G | Choose the Go To command (Edit menu) |
Option+⌘+L | Open the Spelling and Grammar dialog box |
F8 | Extend a selection |
⌘+` (Grave accent) | Go to the next window |
⌘+Shift+S | Choose the Save As command (File menu). |
Shift+F2 | Copy selected text |
Shift+F3 | Change letters to uppercase, lowercase, or mixed case |
Ctrl+F for Find; Ctrl+H for Find and Replace | Find or Find and Replace |
⌘+P or Ctrl+P | Print a document |
Shift+F5 | Move to the previous insertion point |
⌘+Shift+` (Grave accent) | Go to the previous window |
Shift+F7 | Open the Thesaurus pane |
Shift+F8 | Shrink a selection |
Shift+F9 | Switch between a field code and its result |
⌘+F3 | Cut the selection to the Spike |
⌘+F4 | Close the window |
Option+⌘+R | Expand or minimize the ribbon |
⌘+Shift+F5 | Edit a bookmark |
Option+F7 | Find the next misspelling or grammatical error. The Check spelling as you type check box must be selected (Word menu, Preferences command, Spelling and Grammar). |
⌘+Shift+L | Look up selected text on the Internet |
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2. Move the Cursor | |
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Move the cursor | Some Windows keyboard shortcuts conflict with the corresponding default Mac OS keyboard shortcuts. To use these shortcuts, you may have to change your Mac keyboard settings to change the Show Desktop shortcut for the key. |
Arrow Left | Move one character to the left |
Arrow Right | Move one character to the right |
Option+Arrow Left | Move one word to the left |
Option+Arrow Right | Move one word to the right |
⌘+Arrow Up | Move one paragraph up |
⌘+Arrow Down | Move one paragraph down |
Shift+Tab | Move one cell to the left (in a table) |
Tab | Move one cell to the right (in a table) |
Arrow Up | Move up one line |
Arrow Down | Move down one line |
⌘+Arrow Right or End | Move to the end of a line |
⌘+Arrow Left or Home | Move to the beginning of a line |
Page Up | Move up one screen (scrolling) |
Page Down | Move down one screen (scrolling) |
⌘+Page Down | Move to the top of the next page |
⌘+Page Up | Move to the top of the previous page |
⌘+End; On a MacBook keyboard: ⌘+FN+Arrow Right | To the end of a document |
⌘+Home; On a MacBook keyboard: ⌘+FN+Arrow Left | To the beginning of a document |
Shift+F5 | To the previous insertion point |
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3. Select text and graphics | |
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Select the first item that you want, hold down ⌘ , and then select any additional items. | Select multiple items not next to each other |
Shift+Arrow Right | Select one character to the right |
Shift+Arrow Left | Select one character to the left |
Shift+Option+Arrow Right | Select one word to the right |
Shift+Option+Arrow Left | Select one word to the left |
⌘+Shift+Arrow Right or Shift+End | Select to the end of a line |
⌘+Shift+Arrow Left or Shift+Home | Select to the beginning of a line |
Shift+Arrow Down | Select one line down |
Shift+Arrow Up | Select one line up |
⌘+Shift+Arrow Down | Select to the end of a paragraph |
⌘+Shift+Arrow Up | Select to the beginning of a paragraph |
Shift+Page Down | Select one screen down |
Shift+Page Up | Select one screen up |
⌘+Shift+Home | Select to the beginning of a document |
⌘+Shift+End | Select to the end of a document |
Option+⌘+Shift+Page Down | Select to the end of a window |
⌘+A | Select to select the entire document |
⌘+Shift+F8 , and then use the arrow keys; press Esc to cancel selection mode. | Select to a vertical block of text |
F8 , and then use the arrow keys; press Esc to cancel selection mode. | Select to a specific location in a document |
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4. Select text and graphics in a table | |
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Tab | Select the next cell's contents |
Shift+Tab | Select the preceding cell's contents |
Hold down Shift and press an arrow key repeatedly. | Extend a selection to adjacent cells |
Click in the column's top or bottom cell. Hold down Shift and press the Arrow Up or Arrow Down key repeatedly. | Select a column |
⌘+Shift+F8 , and then use the arrow keys; press Esc to cancel selection mode. | Extend a selection (or block) |
Shift+F8 | Reduce the selection size |
Select the first item that you want, hold down ⌘ , and then select any additional items. | Select multiple cells, columns, or rows that are not next to each other |
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5. Extend a selection | |
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F8 | Turn on extend mode |
F8, Arrow Left | Select the nearest character to the left |
F8, Arrow Right | Select the nearest character to the right |
Press F8 repeatedly to expand the selection to the entire word, sentence, paragraph, section, and document. | Expand a selection |
Shift+F8 | Reduce the size of a selection |
Esc | Turn off extend mode |
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6. Edit text and graphics | |
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⌘+C or F3 | Copy text or graphics |
⌘+Shift+C | Copy a style |
⌘+Shift+V | Paste a style |
Ctrl+Option+C | Copy text or graphics to the Scrapbook |
⌘+X or F2 | Cut selected text to the clipboard |
⌘+X or F2 (then move the cursor and press ⌘+V or F4 ) | Move text or graphics |
Option+F3 | Create AutoText |
⌘+Option+Shift+V | Insert AutoText |
⌘+V or F4 | Paste the Clipboard contents |
⌘+Ctrl+V | Paste special |
⌘+Option+Shift+V | Paste and match the formatting of the surrounding text |
⌘+Shift+F3 | Paste the Spike contents |
Delete | Delete one character to the left |
⌘+Delete | Delete one word to the left |
⌘ or Clear | Delete one character to the right |
⌘+⌘ | Delete one word to the right |
⌘+X or F2 | Cut selected text to the Clipboard |
⌘+Z | Undo the last action |
⌘+Y | Redo the last action |
⌘+F3 | Cut to the Spike |
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7. Align and format paragraphs | |
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⌘+E | Center a paragraph |
⌘+J | Justify a paragraph |
⌘+L | Left-align a paragraph |
⌘+R | Right-align a paragraph |
Ctrl+Shift+M | Indent a paragraph from the left |
⌘+Shift+M | Remove a paragraph indent from the left |
⌘+T | Create a hanging indent |
⌘+Shift+T | Remove a hanging indent |
⌘+Option+K | Start AutoFormat |
⌘+Shift+N | Apply the Normal style |
⌘+Option+1 | Apply the Heading 1 style |
⌘+Option+2 | Apply the Heading 2 style |
⌘+Option+3 | Apply the Heading 3 style |
⌘+Shift+L | Apply the List style when the cursor is at the beginning of a line |
Option+Spacebar | Insert a nonbreaking space |
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8. Set line spacing | |
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⌘+1 | Set lines as single-spaced |
⌘+2 | Set lines as double-spaced |
⌘+5 | Set lines as 1.5-line spacing |
⌘+0 (zero) | Add or remove one line of space directly preceding a paragraph |
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9. Format characters | |
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⌘+Shift+F | Change the font |
⌘+Shift+> | Increase the font size |
⌘+Shift+< | Decrease the font size |
⌘+ | Increase the font size by 1 point |
⌘+ | Decrease the font size by 1 point |
⌘+D | Change the formatting of characters (Font command, Format menu) |
Shift+F3 | Change the case of letters |
⌘+Shift+A | Format in all capital letters |
⌘+B | Apply bold formatting |
⌘+U | Apply an underline |
⌘+Shift+W | Underline words but not spaces |
⌘+Shift+D | Double-underline text |
⌘+I | Apply italic formatting |
⌘+Shift+K | Format in all small capital letters |
⌘+= (Equal sign) | Apply subscript formatting (automatic spacing) |
⌘+Shift++ (Plus sign) | Apply superscript formatting (automatic spacing) |
⌘+Shift+X | Apply strike-through formatting |
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10. Insert special characters | |
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⌘+F9 | Insert an empty field |
Shift+Return | Insert a line break |
⌘+Enter | Insert a page break |
⌘+Shift+Return | Insert a column break |
⌘+Shift+- (Hyphen) | Insert a nonbreaking hyphen |
Option+G | Insert the copyright symbol |
Option+R | Insert the registered trademark symbol |
Option+2 | Insert the trademark symbol |
Option+; (Semicolon) | Insert an ellipsis |
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11. Work with fields | |
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Ctrl+Shift+D | Insert a DATE field |
⌘+Option+Shift+L | Insert a LISTNUM field |
Ctrl+Shift+P | Insert a PAGE field |
Ctrl+Shift+T | Insert a TIME field |
⌘+F9 | Insert an empty field |
F9 | Update selected fields |
⌘+Shift+F9 | Unlink a field |
Shift+F9 | Switch between a field code and its result |
Option+F9 | Switch between all field codes and their results |
Option+Shift+F9 | Run GOTOBUTTON or MACROBUTTON from the field that displays the field results |
F11 | Go to the next field |
Shift+F11 | Go to the previous field |
⌘+F11 | Lock a field |
⌘+Shift+F11 | Unlock a field |
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12. Outline a document | |
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Ctrl+Shift+Arrow Left | Promote a paragraph |
Ctrl+Shift+Arrow Right | Demote a paragraph |
⌘+Shift+N | Demote to body text |
Ctrl+Shift+Arrow Up | Move selected paragraphs up |
Ctrl+Shift+Arrow Down | Move selected paragraphs down |
Ctrl+Shift++ (Plus sign) | Expand text under a heading |
Ctrl+Shift+- (Minus sign) | Collapse text under a heading |
Ctrl+Shift+A | Expand all body text and headings or collapse all body text |
Ctrl+Shift+L | Show the first line of body text or all body text |
Ctrl+Shift + | Show all headings with the specified heading level |
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13. Review a document | |
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⌘+Option+A | Insert a comment |
⌘+Shift+E | Turn track changes on or off |
Home | Go to the beginning of a comment |
End (The End key is not available on all keyboards) | Go to the end of a comment |
⌘+Home | Go to the beginning of the list of comments when in the Reviewing Pane |
⌘+End | Go to the end of the list of comments when in the Reviewing Pane |
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14. Print a document | |
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⌘+P | Print a document |
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15. Move around in a table | |
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Tab (If the cursor is in the last cell of a table, pressing Tab adds a new row) | Move to the next cell |
Shift+Tab | Move to the preceding cell |
Arrow Up or Arrow Down | Move to the preceding or next row |
Ctrl+Home | Move to the first cell in the row |
Ctrl+End | Move to the last cell in the row |
Ctrl+Page Up | Move to the first cell in the column |
Ctrl+Page Down | Move to the last cell in the column |
Return | Start a new paragraph |
Tab at the end of the last row. | Add a new row at the bottom of the table |
Return at the beginning of the first cell | Add text before a table at the beginning of a document |
⌘+Ctrl+I | Insert a row |
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16. Resize table columns by using the ruler | |
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Shift | Move a single column line; Retain table width. |
⌘+Shift | Equally resize all columns to the right; Retain table width. |
⌘ | Proportionally resize all columns to the right; Retain table width. |
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17. Resize table columns directly in a table. | |
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To display a column's measurements in the ruler when you resize the column, press Option with these shortcut keys. To finely adjust a column width, turn off snap-to functionality by pressing Option with the shortcut keys. | |
No key | Move a single column line; Retain table width. |
Shift | Retain column sizes to the right; Change table width. |
⌘+Shift | Equally resize all columns to the right; Retain table width. |
⌘ | Proportionally resize all columns to the right; Retain table width. |
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18. Insert paragraphs and tab characters in a table | |
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Return | Insert a new paragraph in a cell |
Option+Tab | Insert a Tab character in a cell |
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19. Use footnotes and endnotes | |
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⌘+Option+F | Insert a footnote |
⌘+Option+E | Insert an endnote |
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20. Right-to-left language features | |
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Ctrl+⌘+Arrow Left | Paragraph direction to right to left |
Ctrl+⌘+Arrow Right | Paragraph direction to left to right |
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21. Function key shortcuts | |
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Word 2016 for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don't have to press the Fn key every time you use a function key shortcut. | |
F1 | Undo the last action |
F2 | Cut selected text or graphics |
F3 | Copy selected text or graphics to the clipboard |
F4 | Paste the Clipboard contents |
F5 | Choose the Go To command (Edit menu) |
F7 | Open the Spelling and Grammar dialog box |
F8 | Extend a selection |
F9 | Update selected fields. |
⌘+F6 | Go to the next window |
Shift+F2 | Copy selected text |
Shift+F3 | Change letters to uppercase, lowercase, or mixed case |
Shift+F4 or ⌘+Shift+F4 | Repeat a Find or Go To action |
Shift+F5 | Move to the previous insertion point |
Shift+F7 | Open the Thesaurus pane |
Shift+F8 | Shrink a selection |
Shift+F9 | Switch between a field code and its result. |
Shift+F11 | Go to the previous field |
⌘+F3 | Cut the selection to the Spike |
⌘+F4 | Close the window |
⌘+F6 | Go to the next window |
⌘+F9 | Insert an empty field |
⌘+F11 | Lock a field |
⌘+Shift+F3 | Insert the contents of the Spike |
⌘+Shift+F5 | Edit a bookmark |
⌘+Shift+F7 | Update linked information in a Word source document |
⌘+Shift+F8+ Arrow Key | Extend a selection as a block selection |
⌘+Shift+F9 | Unlink a field |
⌘+Shift+F11 | Unlock a field |
Option+F3 | Create an AutoText entry |
Option+F7 | Find the next misspelling or grammatical error |
Option+F8 | Run a macro |
Option+F9 | Switch between all field codes and their results |
⌘+Shift+L | Look up selected text on the Internet |
Option+Shift+F9 | Run GOTOBUTTON or MACROBUTTON from the field that displays the field results |
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In this article, we plan to show you 5 useful methods to remove highlighting or shading quickly in your Word document.
Now and then, do you get confused by highlighting and shading in Word documents? They look so much alike that it’s hard for us to tell them apart from one to another. Therefore, we make a comparison of them:
Similarity | Difference | ||
Shading | Highlighting | Shading | Highlighting |
Both can highlight contents to make them attractive. | 1. Shading can be applied to both table and text. 2. Shading can be a part of style. 3. More color options for shading 4. You can’t find shading by using “Find” feature. | 1. Highlighting can be applied to text only. 2. Highlighting is not a part of style. 3. Less color choices 4. You can find highlighting by using “Find” feature. |
2 Methods to Remove Text Highlighting
Now let’s take a look at how to clear them respectively.
If you know the texts are in highlighting, you can deploy the following methods.
Method 1: Choose No Color for Highlighting
- Firstly, select the texts in highlight.
- Then click “Text Highlight Color” in “Font” group under “Home” tab.
- On the drop-down menu, choose “No Color”.
Method 2: Use “Find and Replace” Feature
- Firstly, click “Home”, then “Replace” to open “Find and Replace” dialog box.
- Then ensure “Replace” tab is on. Place cursor at the “Find what” text box and click “More”.
- Next, click “Format”.
- Then click “Highlight”.
- Now place cursor at “Replace with” text box.
- Next repeat step 3 and 4 twice.
- Lastly, click “Replace All”.
2 Methods to Remove Shading
If you ae sure the Words are in shading, here are ways to clear.
2017-1-25 2) What is the Microsoft Database Daemon? The Microsoft Database Daemon allows the Reminder to work even if all MS applications are closed. The daemon is actually used all the time to access the Database. Even Word uses it. This is why you need to Quit Notifications and/or the Microsoft Database daemon when you install MS updates. It could also. 2012-5-14 Original Title: 'Office 2011 update 14.2.0 won't finish' Office 2011 update 14.2.0 won't finish until I close Microsoft Database Daemon & SyncServicesAgent. How do I do that? 2012-12-11 how can I quit Microsoft Database Daemon & SyncServicesAgent so that I can update Microsoft Office for macs? Quit all Office for Mac apps (including My Day, Reminders etc) Open Activity Monitor (ApplicationsUtilitiesActivity Monitor) select the processes (one at a time) and select Quit or Force Quit (if Quit does not Work). Closing microsoft database daemon on mac windows.
Method 1: Choose No Color for Shading
- To start with, select text in shading.
- Then click “Shading” in “Paragraph” group under “Home” tab.
- Next choose “No Color”. Then all shading is gone.
Method 2: Use Shortcut
Earlier, we just mentioned that shading can be a part of a style. So you can remove it by pressing “Ctrl+ Q”. Certainly, you have to select them first. By the way, it can strip other formatting, such as converting auto numbered list to plain text.
2 Methods to Remove Both Highlighting and Shading
Method 1: Paste as Unformatted Text
- To begin with, select the target text and press “Ctrl+ X” to cut them of the document.
- Then click “Paste Special” on the drop-down menu of “Paste” option to open the same name dialog box where you should choose “Unformatted Text”.
- Next simply click “OK” will be enough.
Method 2: The VBA Codes
- Firstly press the “Alt+ F11” to open VBA editor.
- Next paste the following codes and click “Run” to remove both highlighting and shading:
Note: Before you hit the “Run” button, you have to select the target text first. You can press “Ctrl+ A” to select the whole document.
In case you want to determine whether you have a text in highlighting or shading, you are welcome to use the codes to check it out.
The codes to remove highlighting are:
While the codes to remove shading are:
If either of the 2 set of codes works, you can know what it is.
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Author Introduction:
Microsoft Word Highlight Tool
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