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Emailing is probably the activity we do the most on our computers. Even if you don't work on a computer during the day, you probably sit down in front of it to check your inbox at the end of the day. If the Mail app that comes with your Mac doesn't provide the features you need, you're in luck. There are dozens of great email apps in the Mac App Store. I've tested many of them and these are my favorites. Each one has a little something special that makes it unique.
Basically, if you upgrade to 2FA on your Apple account, you may run into issues actually using your iCloud email through the standard Mail app. Note that this only happens if you upgrade to 2FA on a device other than your Mac. But if the bug has impacted you, you may. Oct 16, 2017 Does the current public release of the native 'Mail' app support Office 365 multi-factor authentication? If not, are there plans to support it in the future? Any known timeline? I wasn't sure which Community to post to. If there's a better place, kindly suggest it and I'll move it. Thank you, Eliezer. If it's an app that is made by Microsoft (Outlook 2016 for Mac, Outlook for iOS) you can use your Office 365 password. If it's a non-Microsoft app (Mail on iOS or macOS, Android native email app), you will need to make a unique app password for each one that you're using: Sign into your Office 365 account at https://login.microsoftonline.com. Feb 10, 2014 Microsoft is continuing to invest in multi-factor authentication scenarios, including Office client integration and smart card certificates. And standalone Office 365 plans, including Exchange Online and SharePoint Online. MFA is not currently included in Office 365 Small Business and Office 365 Dedicated plans. Mail apps on smartphones.
In Outlook, click Help Check For Updates. If an update is found, download and install it. Restart Outlook. If the problem continues, click Help Contact Support.
Polymail
Polymail for Mac has a fantastic interface with cute buttons everywhere so you don't have to think about what to do next. It actually looks like it belongs on a mobile device, except that you click the buttons instead of tapping them.
There is a fourth section that appears whenever you select an email, which displays all of the past correspondences you've had with that particular contact or group of contacts. It's great for quickly tracking down something you've talked about in the past.
You can set up new mail with a pre-made template, send calendar invites, get notifications when someone has read your email, and schedule an email to be sent at a later time.
You can also write or respond to emails with rich text formatting. So, if you want to change the font, add bold lettering, bullet point a section, or just slap an emoji in there, it's all available right from the toolbar at the top of your new email. The only thing it's missing is Touch Bar support, which would really make this app shine.
Polymail can be used for free, but you'll need to sign up for a subscription if you want all of the awesome features that make Polymail stand out, like read notifications, send later, and messaging templates. You can add these features for as low as $10 per month. If you are a heavy email user and these features entice you, give the free trial a run to see if it's worth your money.
If you want your computer email experience to look and feel more like a mobile experience, with big, easy-to-find action buttons, Polymail is the one for you.
Spark
Spark has this 'Smart Inbox' feature that separates mail into categories: Personal, Notifications, Newsletters, Pinned, and Seen. That is, any email that is from someone in your contacts or otherwise looks like a personal email will be filtered to the top of the inbox list. Below that, in a separate section, emails that look like alerts from companies you deal with, like your gas company or Amazon, that include some kind of alert or notification. Below that, you'll see a section called 'Newsletters' which is exactly that. Below that, there are emails you've flagged or tagged as important in some way. Lastly, emails you've seen, but haven't moved to another folder.
Spark also allows you to snooze an email and come back to take care of it at a later time. This is invaluable when you regularly get emails that you need to respond to but don't have time for until the end of the day. I use it all of the time.
It also has gesture-based actions for getting to inbox zero. You can swipe to the right or left to delete, archive, pin, or, mark an email as unread.
And it has Touch Bar support, which I love.
Spark is best for people that like to have their inbox organized before they go through and move emails to new folders, address them, or delete them entirely. If that sounds appealing to you, try Spark.
Kiwi for Gmail
If you have one or more Gmail accounts, you should consider switching to Kiwi. This all-in-one triumph brings the look and feel of Gmail for the web to the desktop in the form of an app. With the service's unique Focus Filtered Inbox, you can view your messages based on Date, Importance, Unread, Attachments, and Starred. In doing so, you can prioritize your emails in real-time.
Perhaps the best reason to use Kiwi for Gmail is its G Suite integration. Thanks to the app, you now get to experience Google Docs, Sheets, and Slides, as windowed desktop applications. Kiwi is available for Mac and Windows.
Postbox
New on our list for 2020, Postbox has been designed for professionals, but anyone with more than one email account should continue using it. Available for Mac and Windows, Postbox works with any IMAP or POP account, including Gmail, iCloud, Office 365, and more.
Postbox offers one of the fastest email search engines available, which is ideally suited when you need to find files, images, and other attachments. With the app's built-in Quick Bar, you can move a message, copy a message, switch folders, tag a message, Gmail label a message, or switch folders with just a few keystrokes.
Looking for more? Postbox comes with 24 (counting) themes, and much more.
Your favorite?
What's going to be your next email client for Mac?
Updated February 2020: Guide updated to reflect price changes and more.
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Editor’s Note:
The Office 2013 Windows client update that is mentioned in this post has updated information here.
Paul Andrew is a technical product manager on the Office 365 team working on identity.
Today we’re adding Multi-Factor Authentication for Office 365 to Office 365 Midsize Business, Enterprise plans, Academic plans, Nonprofit plans, and standalone Office 365 plans, including Exchange Online and SharePoint Online. This will allow organizations with these subscriptions to enable multi-factor authentication for their Office 365 users without requiring any additional purchase or subscription.
Multi-factor authentication increases the security of user logins for cloud services above and beyond just a password. With Multi-Factor Authentication for Office 365, users are required to acknowledge a phone call, text message, or an app notification on their smartphone after correctly entering their password. Only after this second authentication factor has been satisfied can a user sign in.
Multi-factor authentication has been available for Office 365 administrative roles since June 2013, and today we’re extending this capability to any Office 365 user. We’re also enhancing the capabilities that have been available since June. We’re adding App Passwords for users so they can authenticate from Office desktop applications as these are not yet updated to enable multi-factor authentication. And we’re enabling users who are authenticated from a federated on-premises directory to be enabled for multi-factor authentication.
This addition of multi-factor authentication is part of our ongoing effort to enhance security for Office 365, and we’re already working on Office desktop application improvements to Multi-Factor Authentication for Office 365, which we’ll introduce later in this post. Office 365 offers many robust built-in security features for all customers and also optional controls that enable subscribers to customize their security preferences. More information about security in Office 365 is available in the Office 365 Trust Center.
Let’s take a look at how Office 365 customers can take advantage of multi-factor authentication and configure it, including using App Passwords for Office desktop applications.
After entering your account password, you see a message like this while your phone is being called for acknowledgement.
Multi-Factor Authentication for Office 365
Office 365 administrators enroll users for multi-factor authentication through the Office 365 admin center.
On the users and groups page in the Office 365 admin center, you can enroll users for multi-factor authentication by clicking the Set Multi-factor authentication requirements: Set up link.
The multi-factor authentication page lists the users and allows you to enroll a user for multi-factor authentication.
After a user is enabled for multi-factor authentication, they will be required to configure their second factor of authentication at their next login. Each subsequent login is enforced and will require use of the password and phone acknowledgement.
After being enrolled for multi-factor authentication, the next time a user signs in, they see a message asking them to set up their second authentication factor.
Any of the following may be used for the second factor of authentication.
- Call my mobile phone. The user receives a phone call that asks them to press the pound key. Once the pound key is pressed, the user is logged in.
- Text code to my mobile phone. The user receives a text message containing a six-digit code that they must enter into the portal.
- Call my office phone. This is the same as Call my mobile phone, but it enables the user to select a different phone if they do not have their mobile phone with them.
- Notify me through app. The user configured a smartphone app and they receive a notification in the app that they must confirm the login. Smartphone apps are available for Windows Phone, iPhone, and Android devices.
- Show one-time code in app. The same smartphone app is used. Instead of receiving a notification, the user starts the app and enters the six-digit code from the app into the portal.
Once a user is signed in they can change their second factor of authentication.
The settings menu is the little cog at the top right of the portal screen. In the settings menu clicking the additional security verification link.
Mac Mail And Microsoft Mfa Login
App Passwords in Multi-Factor Authentication for Office 365
Buy microsoft office 2017. Users who are enrolled for multi-factor authentication are required to configure App Passwords in order to use Office desktop applications, including Outlook, Lync, Word, Excel, PowerPoint, and SkyDrive Pro.
Mac Mail And Microsoft Mfa Program
Once an information worker has logged in with multi-factor authentication, they will be able to create one or more App Passwords for use in Office client applications. An App Password is a 16-character randomly generated password that can be used with an Office client application as a way of increasing security in lieu of the second authentication factor.
App Passwords are not available for use with PowerShell access to Office 365, and they can be turned off entirely for the Office 365 tenant for customers who have special security policies.
Mac Mail And Microsoft Mfa Free
After you’ve created an App Password for an Office desktop application, such as Outlook, it is indicated in a list in your account.
Office 365 Mfa Mac Mail
Road map for multi-factor authentication in Office desktop applications
Microsoft is continuing to invest in multi-factor authentication scenarios, including Office client integration and smart card certificates. Today’s release of multi-factor authentication does not include a second factor of authentication for Office desktop applications such as Outlook, Lync, Word, Excel, PowerPoint, PowerShell, and SkyDrive Pro. As we noted in the App Password section above, however, users who have been enrolled for multi-factor authentication currently have an alternative: they can use App Passwords to log in to Office client applications with a higher level of security than a user-selected password.
Soon Office 365 customers will be able to use multi-factor authentication directly from Office 2013 client applications. We’re planning to add native multi-factor authentication for applications such as Outlook, Lync, Word, Excel, PowerPoint, PowerShell, and OneDrive for Business, with a release date planned for later in 2014. This update includes the current phone-based multi-factor authentication, and it adds capability to integrate other forms of authentication such as: third-party multi-factor authentication solutions and smart cards. Smart card support is planned to include the U.S. Department of Defense (DoD) Common Access Card (CAC) and the U.S. Federal Personal Identity Verification card (PIV), among others. We’ll give you more information about these and more updates closer to release.
For more information about Multi-Factor Authentication for Office 365 please read the TechNet article Multi-Factor Authentication for Office 365
— Paul Andrew @pndrw
Frequently asked questions
Q: Which Office 365 plans include Multi-Factor Authentication?
A: Office 365 Midsize Business, Enterprise plans, Academic plans, Nonprofit plans, and standalone Office 365 plans, including Exchange Online and SharePoint Online. MFA is not currently included in Office 365 Small Business and Office 365 Dedicated plans.
Q: Is Multi-Factor Authentication available for government customer?
A: Yes, customers with government specific G SKU plans will have Multi-Factor Authentication included. Government customers using Office 365 Dedicated will not have Multi-Factor Authentication included.
Q: Is Multi-Factor Authentication available when using smartphones?
How Does Microsoft Mfa Work
A: Multi-Factor Authentication can be used from smartphones using the browser on the phone to access Office 365. Mail apps on smartphones can use App Password to authenticate if they have Multi-Factor Authentication enabled. Neither Multi-Factor Authentication nor App Password sign-in are currently compatible with OWA for iPhone/iPad.