The update history information for version 16.16 and earlier also applies to Office 2016 for Mac, which is also a version of Office for Mac that’s available as a one-time purchase. Older versions up to and including 16.16 can be activated with an Office 2016 for Mac volume license. Word opens a new document that combines the original document and the copy you merged with it. The screen is divided into three sections. One section shows the Revisions made, the middle section shows the combined document, and the third section,which is split in two, displays the Original document and Revised document. How to Merge Word Documents - With Microsoft Word. Smallpdf aims to make the process of merging multiple files painless, as we don't have a limit on how many files can be imported into the tool at once. Lastly, as an online platform, you can use Smallpdf to merge your word files on any OS and browser, such as Mac, Windows, and Linux. Office 365 is a cloud-based subscription service that brings together the best tools for the way people work today. By combining best-in-class apps like Excel and Outlook with powerful cloud services like OneDrive and Microsoft Teams, Office 365 lets anyone create and share anywhere on any device. Use mail merge to create custom documents like as personalized letters, envelopes, email, or labels that are sent to many customers. Word 2010 Word 2016 for Mac. Describes when, where, and how Word creates temporary files. A temporary file is a file that is created to store information to free memory for other purposes or to act as a safety net to prevent data loss.

If you need to send batch documents to a group of individuals, the Microsoft Mail Merge feature is a fast and easy way to do it. Let’s review the step-by-step process.

If you need to send batch documents to a group of individuals, for example, an invitation to an event or meeting; the Microsoft Mail Merge feature is a fast and easy way to do it. We previously showed you show to prepare documents using the Mail Merge feature in Word 2016 for Windows, but the process a little bit different for users of Word 2016 for Mac. In this article, we show you how it works.

Using the Mail Merge Feature in Microsoft Word 2016 for Mac

Mail merge is not just for documents; you can use it for brochures, newsletters, or materials for mass mailings. Setting up a document for mail merge is a two-part process, which includes the main document and the data source consisting of the names and addresses of the individuals for each document. Information stored in the data source is used by Word to combine then generate documents for each.

Let’s begin by gathering information for each recipient called the Field Name. A field name contains information such as the name, address, and salutation. Another important part of creating a mail merge document is the Form, which includes information delivered to the recipient. The sample letter below contains a list of fields I will include in each document.

Create Recipient Lists

Launch Microsoft Word, then select the Mailings tab > Select Recipients > Create a New List.

The data source window will appear on the screen. As you can see, the List Fields are already populated with names you could use. Just to be safe, I would remove all of them and use your own to avoid any confusion. Select each field, then click the minus button to remove it. After clearing each field, proceed to enter your own. You can organize each field, using the up and down arrow. When you are done, click Create.

Give the data source a name then click Save.

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Populate the fields with the names and addresses of each recipient, when complete, click OK. Note, to add or remove a record, click the plus or minus sign in the lower-left corner of the window.

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Insert Merge Fields and Finish Merging Document

Now comes the easy part, inserting your merge fields. Select the Mailings tab, then click Insert Merge Field, then choose your merge field. Repeat the steps to populate your document with the appropriate merge fields.

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Save the form letter, select the Mailings tab, then click Finish & Merge button then click Edit Individual Documents.

You can then review your documents or print them.

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Users of Word 2016 for Windows will notice there are slight differences between both versions. Word 2016 for Mac is ironically reminiscent of Word 97 for Windows. Regardless, both produce the same results.

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For more tips and tricks for using Microsoft Office, browse our complete archive of Office articles.